As an Accounts Assistant, you’ll be responsible for assisting accountants and auditors in their work. You’ll need to be able to manage your time effectively so that you can meet deadlines and keep your boss happy.
This job description sample will help you create a template for your own job description.
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Here are the samples of accounts assistant job description
#1 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Head of Accounts
Job Overview:
The Accounts Assistant will be responsible for managing the day-to-day activities of the accounts department. You will be required to assist with all aspects of the accounting cycle, including but not limited to: processing invoices; reconciling bank statements; preparing financial reports; and assisting with tax returns. You will also be responsible for managing the filing system and providing general administrative support to the team.
Responsibilities and Duties:
– Assist with the daily accounting activities of the company, including creating and entering invoices, managing accounts payable, and tracking expenses.
– Prepare bank deposits and manage cash flow between accounts.
– Analyze financial data to identify trends, risks and opportunities related to the company’s financial performance.
– Coordinate with outside auditors to ensure compliance with federal tax laws.
– Work with external accountants to prepare year-end financial statements in accordance with Generally Accepted Accounting Principles (GAAP).
Qualifications and Desired Characteristics
-High school diploma or equivalent required; experience with Microsoft Office preferred.
-Experience in a fast-paced environment.
-Excellent communication skills, both written and verbal.
Employees Benefits:
Employees Benefits:
– Medical insurance
– Dental insurance
– Life insurance
– Vision insurance
#2 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Accounts Manager
Job Overview: The Accounts Assistant will be responsible for assisting the Accounts Manager in all day-to-day accounting duties. This includes entering and reconciling transactions into QuickBooks; preparing monthly reports; managing accounts payable; filing invoices and expense reports; maintaining files; and assisting with audits as needed.
Responsibilities
– Maintain the company’s accounts payable and receivable.
– Process invoices and payments, including verifying and entering numbers, classifying documents for future reference, filing records.
– Reconcile bank statements.
– Compute taxes owed by the company and prepare tax returns.
– Calculate payroll deductions, including Social Security and Medicare taxes, federal income tax withholding and unemployment insurance contributions.
Qualifications
• Proficient in Microsoft Office Suite, including Word, Excel and Outlook
• Experience with Google Sheets and Gmail
• Strong communication skills (verbal and written)
• Excellent organizational skills and attention to detail
Benefits
Employees will be eligible for the following benefits:
– Medical Insurance
– Dental Insurance
– Vision Insurance
– Life Insurance
#3 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Director of Operations
Job Overview:
The Accounts Assistant is responsible for providing administrative support to the Director of Operations and other members of the accounting team. The role will include providing assistance with general accounting activities, including accounts payable and receivable, as well as assisting with quarterly and annual review activities.
This position requires a highly organized individual who is comfortable with numbers and loves helping others. The main responsibilities of this position include:
– Creating and maintaining accounting records for all businesses in the [company name] portfolio.
– Entering invoices into QuickBooks and reconciling bank statements using Excel.
– Reviewing and approving account reconciliations to ensure accuracy.
– Managing accounts payable and accounts receivable processes between the company and its vendors/clients/suppliers.
Qualifications:
-Must be proficient in Microsoft Office products and have the ability to learn new software quickly.
-Must be a self-starter and able to take initiative.
-Must have excellent customer service skills.
Employee Benefits
At [company name], we place a high priority on the well-being of our employees. We offer a range of benefits that are designed to help you live your best life, whether you’re on the job or off.
Our benefits include:
Health insurance
Life insurance
Dental insurance
Vision insurance
Flexible spending accounts for dependent care and medical expenses (if eligible)
A 401(k) savings plan with employer matching contributions, as well as an employee stock purchase plan (ESPP) and an employee stock ownership plan (ESOP)
Paid holidays and vacation time
#4 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Chief Accountant
Job Overview: As the Accounts Assistant, you will be responsible for the day-to-day operation of the accounts department. This includes maintenance of accounts and financial records, as well as assisting with any accounting issues that arise.
Responsibilities and Duties:
-Assist with the day-to-day operation of the accounts department.
-Manage the day-to-day accounts payable and receivable tasks, including processing invoices, payments and remittances.
-Prepare monthly financial statements, including general ledgers, trial balances and income statements.
-Use IT to assist in the financial reporting process, including data entry and analysis.
Qualifications:
•Strong attention to detail with a keen eye for accuracy.
•Ability to work quickly and efficiently in a fast-paced environment.
•Exceptional communication skills, both written and oral.
We’re committed to helping you succeed at [company name] and in your career.
Here are some of the benefits we offer:
-Medical, dental, and vision insurance
-401(k) retirement savings plan with company match (up to 4% of your salary)
-Paid vacation days and holidays
#5 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Financial Manager
Job Overview: This role supports the Financial Manager and their team by providing a high-quality, professional and efficient service to customers. The role is responsible for ensuring that all financial transactions are processed accurately, efficiently and with the highest level of customer service at all times.
Responsibilities and Duties:
– Perform general bookkeeping tasks including, but not limited to: reconciling bank statements, maintaining inventory, managing vendor accounts, and preparing financial reports.
– Assist with the preparation of payroll and other related tax documents.
– Prepare and maintain records for all business transactions including accounts payable/receivable, payroll, fixed assets (machinery/equipment), current liabilities, etc.
Qualifications:
– Must be able to work independently
– Must be able to handle multiple tasks at once
– Must be comfortable working in a fast-paced environment
Your benefits
– Health insurance
– Dental insurance
– Vision care
– Life insurance
#6 Accounts Assistant Job Description Sample Template
Reports To: [manager’s name]
Job Overview:
As the Accounts Assistant, you will be responsible for maintaining all of our company’s business accounts and records, as well as keeping track of what bills need to be paid. You’ll also manage the company’s payroll, as well as all employee benefits. You’ll also handle any other administrative tasks that arise in your daily work.
Responsibilities and Duties:
-Responsible for the general ledger account reconciliations and monthly closing activities, including the preparation of all journal entries, adjusting entries, accrual entries and other transactions.
-Assist in preparing financial statements and other reports.
-Assist in the preparation of year-end audit schedules and related procedures.
-Prepare specialized financial reports as required by management or external parties.
-Prepare financial analysis, budgeting/forecasting and variance analysis as requested by management or external parties.
Qualifications:
-Able to multitask and prioritize tasks
-Previous experience working in a fast-paced environment
-Excellent written and verbal communication skills
-Ability to work independently and as part of a team
Employees benefit from the following:
-Competitive salary
-Paid time off for vacation, holidays, and illness
-Flexible hours to accommodate your needs
-Health insurance including dental and vision coverage
-401k plan available with company match
#7 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Manager
Job Overview: The Accounts Assistant will be responsible for supporting the team in their day-to-day operations. They will work closely with their manager and the rest of the team to ensure that the company’s financial records are kept up-to-date, that invoices are processed in a timely manner, and that payments are made on time.
Responsibilities and Duties:
The Accounts Assistant will be responsible for:
-Assisting the Accountant with account maintenance, bookkeeping, and general office duties.
-Reconciling accounts and preparing reports on financial matters.
-Completing bank transfers, paying suppliers and other creditors, etc.
Qualifications:
• Excellent communication skills
• Strong attention to detail
• Ability to work independently and as part of a team
• Ability to take initiative and follow through on projects
• A positive attitude and willingness to help our customers
We believe in providing our employees with the best benefits available. That’s why we offer a comprehensive benefits package that includes:
• Medical coverage
• Dental coverage
• Vision coverage
• Life insurance
• Short-term disability insurance (STD)
• Long-term disability insurance (LTD)
• Accident insurance
#8 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Chief Financial Officer
Job Overview:
The Accounts Assistant is responsible for ensuring that all accounting transactions are completed accurately and on time. The Accounts Assistant will also be responsible for managing the company’s financial reports, including budgets, forecasts, and invoices.
Responsibilities and Duties:
-Perform all general office duties, including answering phones, filing, copying and faxing documents, etc.
-Answer inbound calls from clients and customers with a friendly tone and provide customer service.
-Confirm appointments for accountants with clients, check availability of clients and book appointments.
-Create spreadsheets to organize data according to client requests or needs.
-Provide support in all aspects of accounting processes including accounts receivable (AR), accounts payable (AP), general ledger (GL), payroll processing, budget preparation, bank reconciliations and internal reporting.
Qualifications:
– Previous experience in an administrative role.
– Experience working with Microsoft Office programs, including Word and Excel.
– Familiarity with Quickbooks and Google Sheets.
– Excellent communication skills, both written and verbal.
Benefits
We offer a competitive compensation package and a comprehensive benefits program, including:
-401(k) plan with company match
-Paid time off, including sick leave and vacation time
-Health, dental, and vision insurance coverage for employees who qualify to receive it
-Life insurance plans for full-time employees
#9 Accounts Assistant Job Description Sample Template
Title: Accounts Assistant
Reports To: Finance Manager
Job Overview:
This role is responsible for the overall financial management of company accounts, including processing invoices and handling banking transactions. The role will also be responsible for keeping accurate records of expenses incurred by employees and tracking payments made to suppliers.
Here are some of the things that you will do as a Accounts Assistant:
-Enter new customer details, including contact information, account number and email address
-Identify and correct any errors in data entry
-Assist in creating reports for different levels of management
-Match invoices against purchase orders and check all documents before release to ensure accuracy
Qualifications:
-College-level proficiency in English and math.
-Ability to work independently, with attention to detail, and with a strong commitment to quality.
-Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Benefits:
-Medical
-Dental
-Vision
-Life insurance
-Flexible spending accounts
-401(k) plan with matching funds
#10 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Finance Manager
Job Overview:
As an Accounts Assistant, you will be responsible for managing the day-to-day operations of the accounts team. This includes filing of invoices, reconciling payment schedules and ensuring that all payments are made on time. You will also be responsible for ensuring that all invoices are processed correctly and in accordance with company guidelines, as well as making sure that all payments have been received and recorded correctly.
You will need to have a good working knowledge of Excel and other accounting software packages, as well as strong communication skills and the ability to work well under pressure.
Responsibilities and Duties:
– Process invoices, payments, and credit memos
– Maintain account information in the accounting system
– Prepare statements of accounts, including posting transactions to the ledger and preparing trial balance reports
– Assist with month-end closing activities
– Compile reports using financial data to monitor company performance
Qualifications:
• 2+ years of experience in accounts payable, accounts receivable, or other finance-related roles
• Strong Excel skills
• Proficient with Microsoft Word and Google Sheets
• Ability to work in a fast-paced environment
Employees Benefits
– Medical Insurance
– Disability Insurance
– Life Insurance
– Paid Time Off
#11 Accounts Assistant Job Description Sample Template
Title: Accounts Assistant
Reports To: [manager’s name]
Job Overview: The Accounts Assistant is responsible for managing the company’s accounts and ensuring that they are paid in full. They will also prepare monthly reports on the status of outstanding payments so that the managers can be kept up to date.
Responsibilities:
-Analyze, organize and maintain account records.
-Prepare monthly financial reports, including sales, cash receipts, accounts receivable and payables.
-Enter data into the computer system to track sales, expenses and other business transactions.
-Maintain effective working relationships with vendors and suppliers.
-Handle customer complaints regarding billing issues or problems with merchandise (e.g., damaged or defective product).
-Answer questions about company policies and procedures regarding products and services offered by the company.
Qualifications:
– Must be able to work in a fast-paced environment and meet deadlines.
– Must have excellent attention to detail.
– Must be able to prioritize tasks and manage time effectively.
– Must have experience with Microsoft Word, Excel and Outlook.
Benefits
Employee benefits include many of the things you need to live your life. These include:
Health Insurance: This insurance helps you pay for medical care and supplies that are not covered by other plans. It also covers wellness visits to your doctor, dental care and vision care.
Dental Insurance: Dental insurance helps pay for regular exams, cleanings and x-rays. It also covers fillings, crowns, and dentures.
Life Insurance: Life insurance helps replace income if you die or become disabled. It can also help cover funeral costs for your family members if you die unexpectedly.
Accidental Death & Dismemberment Insurance: Accidental death & dismemberment (AD&D) insurance protects your family from the financial impact of an unexpected death or dismemberment of an insured individual while on the job or while operating a company vehicle.
#12 Accounts Assistant Job Description Sample Template
Reports To:
The Accounts Assistant reports directly to the company’s account manager.
Job Overview:
The Accounts Assistant is responsible for maintaining and updating the company’s accounting records, ensuring that all payments are up to date and accurate, as well as generating reports for clients on a regular basis. The job also includes managing accounts payable and receivable, as well as assisting with administrative tasks such as filing expenses or registering invoices.
Responsibilities and Duties:
– Maintain and update accounts payable records
– Prepare invoices
– Reconcile accounts
– Review and approve credit memos and adjustments
– Prepare checks for payment
Qualifications:
– Proficiency in Microsoft Office, with a focus on Excel and Word
– Strong attention to detail, organizational skills, and the ability to multitask
– Ability to work well under pressure and meet deadlines
– Excellent communication skills (written and verbal)
Employees Benefits
– Health Insurance
– Life Insurance
– Prescription Drug Program
– Dental Insurance
– Vision Insurance
#13 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Finance Manager
Job Overview:
The Accounts Assistant is responsible for managing all aspects of accounting operations, including but not limited to: reviewing financial statements, preparing reports and invoices, reconciling accounts and credit card statements, managing company credit cards, maintaining balance sheets and income statements.
Responsibilities and Duties:
-Assist in the creation of bookkeeping records, including account reconciliations and preparation of financial statements.
-Maintain current financial records and reports, such as bank statements, cash flow forecasts, and credit card statements.
-Manage financial transactions by preparing checks, reconciling accounts payable and receivable balances, posting journal entries to general ledger accounts, reviewing monthly statements from external financial institutions, and preparing monthly bank reconciliations.
-Assist with annual audit preparation for U.S. GAAP/IFRS or other international accounting standards as applicable to ensure compliance with company policies and procedures; assist with review of third-party audits as required (e.g., tax or forensics).
Qualifications:
A minimum of three years of experience working in accounting, finance, or similar.
Proficiency in Excel and Word.
Experience using the following software is a plus: QuickBooks Online, Google Sheets, MailChimp.
Benefits
The company offers a competitive benefits package that includes:
-Medical and dental insurance
-Life insurance
-Short- and long-term disability insurance
-Flexible spending accounts for medical, dependent care, and child care expenses
-Employee assistance program (EAP)
-401(k) plan with company match
#14 Accounts Assistant Job Description Sample Template
Job Title: Accounts Assistant
Reports To: Office Manager
Job Overview: The Accounts Assistant will be responsible for assisting the company’s accounting department. This includes processing accounts payable, accounts receivable and payroll.
Responsibilities and Duties:
-Perform account reconciliations and other tasks related to the preparation of financial statements.
-Reconcile company’s bank statements, credit card statements, and other accounts.
-Compile, maintain and analyze data to ensure the accuracy of accounts receivable records.
-Prepare journals, ledgers and trial balances as needed.
-Verify invoices and other documents against purchase orders and shipping documents to ensure that all items are accounted for correctly on the books.
Qualifications:
1. Bachelor’s degree in Accounting or related field
2. 1 year of experience in an accounting position
3. Proficiency with Microsoft Office (Excel, Word, Outlook) and database systems (such as QuickBooks)
4. Basic knowledge of accounting principles, practices, and procedures; ability to calculate and analyze financial transactions; ability to communicate effectively orally and in writing
Employees Benefits:
We offer a number of perks to our employees, including:
-Medical and dental benefits for the employee and their family
-Maternity leave, up to 12 weeks per year
-Paid vacation time, based on tenure with the company
#15 Accounts Assistant Job Description Sample Template
Reports To: [Employee Name]
Job Overview:
The accounts assistant is responsible for ensuring that all of our client’s invoices are processed and paid in a timely manner. The accounts assistant will also be responsible for managing the company’s budget and ensuring that all expenses are accounted for.
Responsibilities and Duties
-Keep track of financial information and transactions
-Inventory supplies, reorder as needed
-Properly record payments, deposits, and expenses
-Maintain employee records and payroll
-Prepare monthly statements for all accounts
Qualifications:
* Bachelor’s degree in accounting or related field
* Minimum of 3 years’ experience as an accountant
* Demonstrated knowledge of Excel, Google Sheets, and QuickBooks Pro
Experience:
* Demonstrated success in managing multiple projects simultaneously and meeting deadlines
* Excellent communication skills (both verbal
The company offers the following benefits to employees:
-Health insurance
-Dental insurance
-Life insurance
#16 Accounts Assistant Job Description Sample Template
Reports To:
[name]
Job Overview:
[job title] is responsible for assisting in the daily operations of [company name]. The job requires that you be organized and detail-oriented, with a keen eye for quality. You will be working directly with our accounting team, who are located onsite in our office. You will be responsible for maintaining their files and records, as well as preparing reports and data analysis.
Some of the most important tasks include:
-Managing customer accounts, including entering payments and updating customer information
-Replying to emails from customers in a timely manner, including answering questions about products or services
-Recording customer complaints and issues, then taking steps to resolve them
Qualifications:
•Accounts Assistant
•Experience in Accounts Payable, Accounts Receivable and general accounting practices.
•Ability to work well under pressure.
•Good communication skills both written and verbal.
•Strong organizational skills, including attention to detail, accuracy and an eye for detail.
Employees Benefits
We believe that a motivated team is the key to success. We also believe that a happy, healthy team means an effective, productive workplace. That’s why we offer a variety of benefits to our employees, including:
•Health care and vision insurance
•Dental insurance
•Life insurance
•Flexible spending accounts for child care, dependent care, and health care expenses
•Paid time off (vacation and sick days)
Costantine Edward is a digital marketing expert, freelance writer, and entrepreneur who helps people attain financial freedom. I’ve been working in marketing since I was 18 years old and have managed to build a successful career doing what I love.
