Technical Writing: 13 Things You Need To Know

Technical writing is a broad term that can mean different things to different people. It’s important to know what technical writing is, where it comes from and how it works. In this article, we’ll demystify the concept of technical writing and provide some basic tips for getting started as a technical writer.

What is Technical Writing? | Writing Genre Fundamentals
1. Understand the Audience and Purpose
2. Clarity and Simplicity are Key
3. Master the Art of Structuring Content
4. Embrace the Power of Visuals
5. Use Relevant Examples and Analogies
6. Effective Use of Headings and Subheadings
7. Maintain Consistent Tone and Style
8. Proofread and Edit Diligently
9. Stay Updated with Industry Trends and Terminology
10. Collaborate and Seek Feedback
11. Document Review and Approval Process
12. Version Control and Document Management
13. Continuous Learning and Improvement

Technical Writing May Or May Not Have A Specific Meaning To The People Involved

Some people believe that technical writing means only creating documentation, but this is not the case. 

Technical writing can be used in many different fields and has a multitude of meanings to those involved. For example, the software industry may use technical writing to create instructions for their products or developers may use technical writing skills to create code documentation.

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Technical Writing Is Everywhere

It’s in your car, your phone, your computer, your TV, your microwave everything you own. And it’s not just the instructions on how to use each of those things either; it’s also the product manuals that come with them when you buy them new.

Technical writing can make or break a product. The right technical writer can ensure that it uses clear language and simple instructions so anyone can understand how to use it without difficulty or confusion. 

The wrong technical writer could make using a device difficult if they use complex language and overly long instructions on how to do something incredibly basic (that’s why we have user guides).

Technical Writing Can Be Used By Anyone

Tech writing is a tool that can be used by anyone, from the average consumer to professional writers. It’s not just for tech writers! The following are some examples:

You’re buying a phone and need to know how to use its features. You read the manual or go online and read tutorials, which are written in technical language by tech writers.

Your friend wants your advice on buying a new laptop. When you look at different models online, you see that each one has a list of features; these descriptions will likely have been written by tech writers.

Your teacher assigns an essay about something in technology how it works, what it does, and why people use it and asks you to cite sources so readers can learn more if they want to learn more (which they probably will). 

This kind of assignment will require using several types of information sources so that others can find them easily when searching through databases like Google Scholar or Project MUSE.”

Technical Writing Is A Language, But It’s Also An Art

It’s important to remember that technical writing is a language, but it’s also an art. Technical writers don’t just come up with words based on a list of rules; they use their knowledge of the subject matter and their ability to listen and respond appropriately to create documents that are effective and efficient in conveying information.

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Technical Writing Is Down To Simple Grammar And Formatting

There are two things that you need to know about technical writing: grammar and formatting.

Grammar is how we use words in a sentence. It’s not just knowing when to use “its” instead of “it’s,” but it also involves knowing the difference between passive voice and active voice, whether something is singular, plural, or possessive, and all those other confusing rules that English teachers love so much (and children hate).

Formatting is how our written work looks on the page or screen the spacing between lines, indentation, and bullet points. 

Formatting helps readers see at a glance what’s important in our writing like headings with subtitles above them and what’s less significant like long lists of small words separated by commas throughout paragraphs without any punctuation at all except for periods at the end of sentences that don’t belong anywhere else.

But aren’t important enough to make up their separate clause either which kind

Technical Writing Often Involves A Lot Of Varied Content Like Images, Charts, Tables, And Images

Technical writing often involves a lot of varied content like images, charts, tables, and images. As you can see in the image above, this is just one example of how technical writing can be used to convey information visually. 

This is also not an uncommon situation; technical writers often use charts, tables, and images to break up the text or provide more detail on points made in the text.

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Technical Writing Can Be Complicated And Time-Consuming, But It Doesn’t Need To Be

Even though technical writing can be complicated and time-consuming, it doesn’t need to be. There are several different ways for tech writers to save time and make their lives easier when doing this type of writing.

Technical writers can use templates to create drafts quickly and efficiently. They also have access to many tools and apps designed specifically for them and these tools make getting a first draft done even easier!

In addition, tech writers have access to all kinds of software programs that are geared toward making the production process easier and more efficient. 

This includes everything from word processors with built-in templates (like Microsoft Word) up to fully customizable application suites like Adobe InDesign CS6 Professional Suite which includes everything needed for creating professional documents, presentations, or websites including page layout tools​

Technical Writing Is Not A “Hard” Skill

Technical writing is not a “hard” skill. It’s quite easy to learn, and you can do it on your own by reading books and articles. 

If you’re interested in taking a formal course in technical writing, there are many options available. But even if you don’t plan to go the academic route, just reading up on the subject will help improve your abilities.

First and foremost: practice! The more practice you get with technical writing, the better writer you’ll become and more importantly, the more confident you’ll be when tackling these types of projects in real life (or anywhere else). 

To start improving right away, try working through an old book report or essay from high school or college as an exercise; maybe even take some notes while reading using some of these tips from our recent blog post on how to write down technical information accurately (hint: it’s not as hard as it sounds).

A technical writer’s toolkit is essential for efficient and effective content creation. Explore our curated list of Top 16 Most Useful Easy-to-Use Technical Writing Tools to discover tools that can streamline your writing process and amplify your output.

Technical Writing Can Become More Important As We Progress In Technology, Science, Engineering, And Math

As the world progresses, so does its need for technical writing. For example, as we become more advanced in science, engineering, and technology, there will be an increase in the amount of information that needs to be conveyed. 

Technical writing is also important because it helps us explain complex ideas to others who may not understand them as easily or quickly as you do.

The world needs this type of writing because it helps create a better understanding between different people within society and between societies around the globe.

Navigating the world of technical writing requires practical insights and tips. Dive into our guide on 17 Practical Tips for Technical Writing Success to uncover strategies that can help you excel in this specialized field and achieve your writing goals.

Tech Writers Are Not Alone In This World Full Of Technical Language

You’re not alone.

Tech writers are not alone in this world full of technical language. Yes, we often have to deal with the most convoluted jargon and acronyms, but even non-writers have to understand what they mean so they can communicate effectively with their coworkers.


We hope you take away from this article that technical writing is an important skill to have, but it’s not the only way to communicate. It can be difficult at first, but with practice and patience, anyone can learn how to write more technically.

Further Reading

Explore these additional resources to deepen your understanding of technical writing and related skills:

Technical Writing Tips: Discover valuable insights and tips for honing your technical writing skills and delivering clear and effective content.

Top Tools for Technical Writing: Explore a curated list of tools that can enhance your technical writing process, making content creation and management more efficient.

Essential Technical Writing Skills: Learn about crucial skills that every technical writer should develop to excel in the field.


What are the key technical writing skills?

Technical writing skills encompass clear communication, research, attention to detail, and the ability to translate complex concepts into user-friendly content.

How can I improve my technical writing efficiency?

Improving efficiency involves using tools designed for technical writing, organizing content effectively, and following established style guides.

What role do tools play in technical writing?

Tools for technical writing assist in content creation, collaboration, and management, streamlining the entire writing process.

How does technical writing differ from other forms of writing?

Technical writing focuses on conveying complex information in a structured and comprehensible manner, often catering to specific audiences with precise needs.

What’s the significance of effective technical writing?

Effective technical writing is essential for conveying instructions, information, and concepts accurately, ensuring users can understand and apply the content easily.