Technical Writing: What It Is, Why You Do It, And Best Practices

Technical writing is a broad term that describes the process of creating instructions, guides, and other documents that are meant to help readers understand how to use a product or service. 

The goal of technical writing is to make things clear, concise, and easy to understand for users. If you’ve ever read a manual for anything from a dishwasher to an airplane even if you didn’t look at it long enough for it to be useful! then you’ve already done some technical writing yourself.

What is Technical Writing – YouTube
Understanding the fundamentals of technical writing is essential for clear communication of complex information.
Technical writing serves to bridge the gap between experts and non-experts, making intricate concepts accessible.
Best practices in technical writing include utilizing concise language, logical organization, and user-centric content.
Effective technical writing enhances user experience, ensuring accurate comprehension of instructions and information.
Tailoring technical content to the intended audience is key, adapting the tone and terminology for optimal understanding.
Incorporating visuals, diagrams, and examples can enhance the clarity and impact of technical documentation.
Continuous improvement and feedback are essential for refining technical writing skills and delivering high-quality content.

What Is Technical Writing

Technical writing is a form of communication that provides information to a specific audience. The goal of technical writing is to communicate complex information in a clear and precise way so that the reader can understand it and use the knowledge provided by the writer.

Technical writing differs from other forms of writing in that it’s intended to be used for different types of audiences with varying levels of education on the topic at hand. 

For example, if you were asked by your university’s IT department to write about how to install an email client on macOS, you’d want your article to be accurate and easy to follow for people who know little about computers or technology in general but at the same time also provide enough detail so experienced users could learn something new themselves!

Mastering the art of technical writing involves understanding the nuances of language and structure. Explore the basics of real estate writing to enhance your writing skills and grasp the fundamental principles. Learn more in our guide on The Basics of Real Estate Writing and apply these insights to your technical writing journey.

Why Do Businesses Need Technical Writers?

In the past, technical writing was considered a low-level job because it didn’t require much education beyond high school or college. However, today’s world has changed and so needs good technical writers. 

They’re needed by almost every type of business and industry imaginable: software companies, construction companies, medical facilities you name it!

The fact that few formal programs teach this skill makes finding qualified candidates difficult for employers. Many businesses hire applicants who have taken an online course on technical writing instead of those who have received training at an accredited university or college program specifically designed to teach this skill set.

Should I Hire A Technical Writer Or Train An Existing Employee?

When you’re considering hiring a technical writer, it’s important to keep in mind that these individuals are trained to write, edit, and proofread technical documents. They can understand their audience’s needs and what is most important for them to know about the business processes involved in their projects.

In addition to being skilled writers who can clearly explain complex concepts and processes in an easy-to-understand way, they also have experience with the technology required by their clients’ businesses.

What Kind Of Training Will My Team Need If I Hire A Technical Writer?

When you hire a technical writer, your team will need to be trained on the basics of writing. There are a few things that they should know before they begin writing:

  • The basics of grammar and punctuation
  • How to write in an easy-to-digest way—not too wordy or complicated
  • How to make sure that the information being written is understood by the reader

The training process should be done in stages so that your employees are ready for each stage as it comes. This means that when you train them, it’s important not only for them to understand what they’re doing now but also what their next step is going to be after this one. 

Then when they finish learning about their current task, there will already be another step waiting for them at the end of their training. This way everyone stays motivated because they know exactly how far along they’ve come and where they need to go next!

Success as a real estate writer comes with its own set of strategies and secrets. Just as in technical writing, uncovering the best practices can significantly impact your career. Discover the 10 Secrets to Succeed as a Real Estate Writer and consider how these principles can translate into your technical writing endeavors.

What About Formal Education For The Position?

Formal education isn’t a requirement for this type of work, but it can certainly help you to make your career more successful. A degree in English or journalism might be beneficial, as these types of degrees will cover the basics of writing clearly and effectively. 

It’s also important to have a deep understanding of the industry you’re writing about for example, if you’re working with electrical engineers on a product description document, it would help if you knew something about electricity and electronics in general. 

This will allow you to ask better questions when doing research for your documents and make sure that what’s written is accurate from an engineering standpoint.

You should also strive to learn as much as possible about technical jargon so that when clients ask questions like “What does ‘B’ mean on this line?” (or whatever), your answer won’t be “I have no idea.”

What Are Common Challenges And Best Practices For Technical Writing?

Technical writing is a skill, not just a series of tasks. While it’s true that technical writers need to know how to use the tools of their trade, it’s equally important for them to understand how those tools can be used effectively in the real world.

The same goes for technical writing itself: It should be a craft, an art form, and science all rolled into one. Good technical writers bring their creativity and passion to whatever project they work on and then apply the best practices for effective communication at every step along the way.

Technical writers must also be able to communicate with clarity both verbally and in writing to keep readers engaged with both content and style throughout long documents (which are often poorly organized).

Building a fulfilling career in technical writing requires a blend of skills and a sense of purpose. If you’re interested in a technical writing career, check out our guide on How to Build a Technical Writing Career You Can Enjoy to gain insights into crafting a career path that aligns with your passion.

What Types Of Technology And Software Will Help My Business Determine If It Needs A Technical Writer?

If you want to determine whether or not your business needs a technical writer, the first thing you’ll need is software. This will allow you to quickly view how many writers are needed at any given time and how much it would cost for them.

For this software to be effective, it should be able to do the following:

Have an easy-to-use interface that’s simple enough for anyone in the company to use. This way, when someone notices something wrong with a document they wrote or needs help with content that they’re writing themselves, they can easily fix these issues on their own without having a third party come in and take care of them. This saves both time and money!

Provide analytics data about what types of documents get to read most often by customers (or internal staff). This information can then be used by management teams throughout the organization so they know where best practices lie within their industry as well as what topics should be covered more thoroughly than others based on demand from readers/users/etc.

Enhancing your copywriting skills is crucial, whether you’re creating real estate marketing content or technical documents. Dive into 15 Ways to Improve Your Real Estate Copywriting to refine your abilities and consider how these techniques can be adapted to elevate your technical writing pieces.

We Have An Opportunity To Bring Our Readers Into Our Worlds, Making Them Feel As If They’re There With Us

We are the experts. We write the content, we know the content, and we can make it interesting.

We have a lot of experience in our fields a lot of experience. And when you’re an expert, you have authority. You know what works and what doesn’t work because you’ve tried everything yourself (and maybe even invented something). 

Your expertise comes from your ability to do things right; not just once but over and over again. As an expert, you can teach others how to get things done themselves by sharing your knowledge with them through written words that inspire change in people’s lives for good!

Access to valuable resources is a cornerstone of professional growth, regardless of your writing niche. If you’re seeking a comprehensive list of resources for technical writers, explore our compilation of 16 Resources for Technical Writers: Agents, Publications, and More to enrich your technical writing toolkit.


We hope you’ve found this information helpful and are ready to get started with technical writing in your business. Remember that it’s a constantly evolving field, so keep up to date with the latest developments by following us on social media or subscribing to our newsletter!

Further Reading

Best Practices in Technical Writing: Explore best practices for technical writing, covering essential tips and guidelines to enhance your writing skills in various contexts.

The Art of Technical Writing: Delve into the art of technical writing and learn how to communicate complex concepts clearly and effectively through your writing.

Technical Writing: The Importance, Dos, and Don’ts: Gain insights into the significance of technical writing, along with dos and don’ts to craft impactful technical documents.


How can I improve my technical writing skills?

Enhancing your technical writing skills involves practicing clear communication, organizing information logically, and incorporating user-friendly language. Additionally, studying style guides and seeking feedback can contribute to your growth.

What is the key to successful technical writing?

Successful technical writing hinges on clarity, precision, and effective communication. Prioritize understanding your audience, simplifying complex concepts, and using appropriate formatting to convey information accurately.

Why is technical writing important in various industries?

Technical writing plays a crucial role in industries where precise instructions, documentation, and explanations are essential. It ensures that users can understand and utilize products, services, or processes effectively.

What are some common mistakes to avoid in technical writing?

Common mistakes in technical writing include using jargon without explanation, neglecting the needs of non-expert users, and omitting clear headings or visual aids. Proofreading, testing instructions, and considering user feedback can help mitigate these errors.

How can I make technical writing engaging?

Engaging technical writing involves incorporating real-world examples, relatable scenarios, and relaying the benefits of understanding the content. Additionally, using visuals, infographics, and interactive elements can enhance reader engagement.