Top 16 Most Useful & Easy-To-Use Technical Writing Tools

Technical writing is a lot of fun, but it can also be time-consuming and difficult. Thankfully, there are plenty of tools out there to help you get your job done more efficiently! Here are my top 25 most useful and easy-to-use technical writing tools for Mac OS X and iOS (iPad).

Best Technical Writing Tools – YouTube
Key Takeaways
1. Discover a curated list of the top 16 technical writing tools.
2. These tools are selected for their usability and effectiveness.
3. Learn about tools that can enhance your documentation workflow.
4. The tools featured are designed to make technical writing easier.
5. Find solutions for collaboration, grammar, style, and more.
6. Explore tools that cater to various aspects of the technical writing process.
7. Enhance the quality and efficiency of your technical documentation.
8. Whether you’re a beginner or experienced writer, there’s something for everyone.
9. Improve your documentation with tools for visuals, organization, and editing.
10. Stay updated with the latest tools that can elevate your technical writing.


If you’re looking for a free mind mapping tool that makes it easy to brainstorm and organize ideas, Coggle is a great option.

Coggle is perfect for writers, especially when collaborating with others. You can use Trello to plan and schedule your writing projects, set deadlines, and organize information. Trello also has several useful features for writers:

The ability to assign tasks by category or person; helps keep everyone on track with the various aspects of the writing process (i.e., editing, formatting)

An integrated checklist feature that allows you to create checklists within each card in your project list; this feature helps ensure all points have been covered before moving on

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Trello is a collaboration tool that organizes projects into boards. You can use Trello to manage task lists, keep track of progress, and visualize how your project evolves. It’s extremely useful for managing teams and projects.

Trello is very easy to use and has a clean interface that makes it easy to learn, even if you’ve never used this kind of tool before. Once you get started with Trello, it will be hard to stop using it because it’s so convenient!


Miro is a free, open-source, and easy-to-use video player that can play a wide range of video formats. Miro can be installed on Mac OS X, Windows, and Linux.

Miro is available for download on Mac OS X, Windows, and Linux. It comes with several features such as:

Support for most popular video formats – You can use it to play movies in MP4(h264), FLV(flash), MKV(h264), OGG(Theora), or WebM/VP8 format directly out of the box without having to install any additional codecs or plugins.

User-friendly interface – The user interface is very simple so even people who are not familiar with technology can use it easily.

Customization options – You get many customization options through this digital media player which makes it suitable for people with different tastes and preferences when watching content online or offline via mobile devices like tablets or smartphones.

Google Docs

Google Docs is an online document editor that allows you to create documents, spreadsheets, and presentations. It has a variety of features that make it easy to use and share your work with other people. 

For example, you can set up real-time co-editing by inviting others to view your document in Google Docs at the same time as you are editing it. You can also collaborate on a spreadsheet by adding comments directly into the sheet or using labels that let you highlight specific cells.

Google Docs integrates well with other Google tools like Gmail and Calendar which makes it easy for teams who use these products together to collaborate on projects using one platform instead of having multiple apps open at once!

One cool feature about Google Docs is its offline mode – this allows users who don’t have internet access (for example on planes or trains) still be able to access their documents/projects/excel sheets etc…

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Ulysses is the ultimate writing app for iPad, iPhone, and Mac. It’s designed for writers who want to get organized and write in a distraction-free environment. It’s the highest-end word processor on the market, with an adaptive and beautiful user interface that helps you focus on your text.

Ulysses offers the best text editor with an adaptive and beautiful user interface.


MindNode is a great tool for brainstorming, organizing, and presenting ideas. It’s also a great tool for visualizing ideas in the form of mind maps, which can be exported as PDF documents or shared online.

MindNode allows you to easily compare different versions of your document, so you can review and track changes over time. If you have an idea that doesn’t lend itself well to a traditional outline structure, MindNode is an excellent alternative because it lets you create richly-formatted outlines with images or even videos embedded directly into them.


The draft is a writing app for iPad and iPhone, which is designed to help you write with focus. It’s a distraction-free writing app that helps you focus on what you’re writing.

The draft is a simple, distraction-free writing app for iPad, iPhone, and Mac. It features an easy-to-use editor with Markdown support (including tables), text styling options like bolding and italics as well as links and lists. 

You can create new drafts or open existing ones from iCloud Drive or Dropbox. A Safari extension lets you edit your draft right in any website’s text box perfect for when inspiration strikes while reading an article or blog post online!

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Readme.Io is a documentation tool that allows you to create and publish your content without any fuss. It’s easy to use, free for small teams, and makes it super simple for technical writers to create and maintain their content without having to go through the hassle of tools like WordPress, Jekyll, or other CMSs.

For anyone who is looking for a simple way to get started with creating their documentation, would be worth checking out.


iClone is a powerful 3D character modeling and animation tool that enables you to create characters for games and other applications. It’s available for Windows, Mac, and Linux and supports all the major 3D file formats.

iClone has an intuitive interface that makes it easy to get started with creating characters in just minutes. You can also import existing models into iClone to create new versions of them or experiment with different styles.

Included in the standard download package are several pre-made models such as humans, dogs, cats, horses, and others – but these are only meant as templates or starting points so that you can customize them yourself!

The built-in bone rigging system allows you to easily animate your models through simple keyframe animation techniques (which can be done visually using an easy timeline). 

Additional features include lip-syncing support for human characters as well as facial expressions like smiles/frowns etc which will automatically match what’s being said at any point during playback without having any additional work done beforehand.


DokuWiki is a simple to use, easy to install, and easy to extend Wiki. It is a very flexible system that allows you to create your own Wiki. Lucidchart makes it easy for anyone from volunteers or part-time designers to professional consultants to create professional-looking flowcharts, wireframes, UML diagrams, and more.

It is web-based which means it works on both the Mac and PC in your browser. With it, you can make things like org charts, sitemaps, and flowcharts without having to download any software onto your computer or tablet device (e.g., iPad).


Lucidchart is a web drawing tool that allows you to create diagrams, flowcharts, and wireframes. It’s also great for making charts, maps and infographics.

Lucidchart is a cloud-based diagramming tool with built-in collaboration features. You can use it on any device that has internet access, including your desktop computer or tablet/phone.

If you’re looking for an easy-to-use alternative to Microsoft Visio or similar diagramming software packages like Omnigraffle or OmniGraffle Pro (not free), then Lucidchart may be worth considering.

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Basecamp For Work

Basecamp is a project management software that you can use to manage your projects and tasks from the comfort of your computer. It’s easy to use and available on desktop, tablet, and mobile devices. 

It also integrates with Slack for easy team communication a must for any office! And if you’re looking for more than 12 projects, Basecamp will cost less than $5 per month per user if you sign up for a year in advance.

Basecamp is great for individuals or teams who are working on multiple projects at once because it allows users to create different boards (think: Google Docs) within each project that allow them to separate different types of tasks (like managing bugs vs managing new features).

Hemingway Editor

Hemingway Editor is a web-based tool that helps you write better by identifying and correcting common writing mistakes. It highlights sections of your text that are hard to read, such as long sentences, passive voice, and adverbs.

Microsoft Word Online is a web-based version Office 365 subscribers can use to edit documents online, complete with spell check and word count features. 

If you don’t have an Office 365 subscription, there’s also an app for macOS computers called Word Online for Mac that gives users access to all the same features as the web version but with some added functionality like inline comments (which allow team members to leave notes under specific sections)

Microsoft Word Online (Office 365)

Microsoft Word Online is a cloud-based version of Microsoft Word that can be used on any computer with a web browser and an Internet connection. 

It is part of the Office 365 service, which provides users with tools to create and share documents, spreadsheets, and presentations online. Unlike desktop versions of Word (e.g., Word 2016), you do not need to purchase it separately.

It’s free and easy to use, allowing you to open existing documents or create new ones through a simple interface where you enter text or edit existing content in real-time. You can also format your text using different styles and modify other elements on each page such as headers/footers, page numbers, document properties, etc.

Bitbucket.Org And Confluence Cloud Integration

The and Confluence Cloud integration makes it easy to use both tools together. With the integration, you can add a comment from Confluence into your repository, or vice versa add a comment from your repository into Confluence.

You can also set up an automatic update schedule for each tool that allows you to pull updates from one tool and push them out to the other regularly (e.g., once per day).

The biggest benefit of this integration is that it lets you share information between two different tools without having to manually copy and paste content between them. You don’t have to worry about getting things wrong because the process will be handled by software instead!

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Devonthink Pro Office Document Management Software For Mac Os X And Ios (Ipad) 

If you’re looking for a way to manage your documents, this is the tool for you. DEVONthink Pro Office is a document management software that allows you to organize and store your personal and business files, as well as create new ones. 

The app can be used as an excellent PDF reader, allowing you to view and edit documents with ease. It also doubles as a PDF editor, letting users create new documents by converting any file they want into editable text or images.

The application comes with advanced features such as tagging documents so that they can easily be found again, later on, creating links within the same document or between different ones (like linking pictures together), adding notes about specific information in each file 

Making multiple copies of a document without having to write it down manually every time (just choose Save As from the menu bar), using built-in search capabilities when looking for specific info within files like emails or photos the list goes on!


That’s all for now! I hope you found this list useful and can get started with your technical writing tools. If you want to learn more about technical writing and the tools we discussed, check out our article on how to do it right.

Further Reading

Explore more resources and articles about technical writing tools:

Whatfix: Essential Technical Writing Tools for Improved Documentation Discover a collection of essential tools that can significantly enhance your technical writing process and improve the quality of your documentation.

Archbee: Must-Have Tools for Every Technical Writer Dive into a list of must-have tools that every technical writer should consider using to streamline their documentation workflow and collaboration.

Appwrk: Top Technical Writing Tools You Should Know Learn about top-notch tools that can make your technical writing tasks more efficient and effective, helping you create better documentation.


How can I choose the right technical writing tools for my needs?

Selecting the right tools depends on your specific requirements. Consider factors such as the complexity of your projects, your team’s collaboration needs, and your budget. Research different tools, try out demos if available, and read user reviews to make an informed decision.

Are there any free technical writing tools available?

Yes, there are several free tools available for technical writers. These tools often offer basic functionalities and can be a good starting point for beginners. Some popular free options include Grammarly, Google Docs, and Trello for project management.

What are some collaborative features offered by technical writing tools?

Many modern technical writing tools offer collaborative features that allow multiple team members to work together on documentation. These features can include real-time editing, commenting, version control, and integration with team communication platforms.

How can technical writing tools improve the documentation process?

Technical writing tools can improve the documentation process by providing templates, style guides, and automation features that streamline the writing and formatting process. They can also help ensure consistency, accuracy, and professionalism in your documentation.

Are there any tools specifically designed for code documentation?

Yes, there are tools designed specifically for documenting code and technical APIs. These tools often offer syntax highlighting, code snippet embedding, and the ability to generate documentation directly from source code comments. Some examples include Swagger, Javadoc, and Sphinx.