If you’re looking for an Accounts Payable Specialist job description template, you’ve come to the right place. We’ve got one here, and it’s a great way to get started on your search for a new job.
Accounts Payable Specialists are responsible for managing all of the financial transactions that occur between a company and its suppliers. These people are responsible for paying bills and invoices in a timely manner, as well as ensuring that deliveries from vendors arrive on time. They also need to make sure that their company is receiving the credit from suppliers in a timely manner, so they can avoid penalties or fees.
The Accounts Payable Specialist job description template below has been written by professionals who have worked in this field, so you know it’s accurate and up-to-date with current industry standards.
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#1 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: [name]
Job Overview:
The Accounts Payable Specialist is responsible for managing the organization’s accounts payable process, including maintaining an up-to-date account list, processing invoices, maintaining an accurate and timely record of payments made on each invoice, and working with vendors to ensure timely payment.
He or she ensures that all transactions are recorded accurately within the company’s accounting system and that all related documents are filed away appropriately. The candidate should also be able to develop strategies to reduce costs and improve efficiency in the accounts payable department.
Responsibilities and Duties:
• Monitor the accounts payable system to ensure that all payments are processed in a timely manner.
• Prepare payment vouchers and payables checks.
• Enter data into the computer system regarding the company’s accounts payable.
• Maintain files of all invoices, purchase orders, and statements that have been paid and paid with exceptions.
Qualifications and Desired Characteristics
* Bachelor’s Degree in Business Administration or related field required. Graduate degree preferred
* Minimum of five years’ experience with Accounts Payable and AP processing.
* Solid working knowledge of Accounts Payable systems, including Ariba, Concur, SAP ERP, Great Plains, or other ERP systems.
* Experience in working as a liaison between Finance and Operations departments to ensure timely payment of vendor invoices.
* Strong organizational skills: ability to prioritize workload and perform multiple tasks simultaneously while maintaining accuracy and attention to detail.
* Ability to work independently with minimal supervision and make appropriate decisions when necessary.
* Excellent verbal, and written communication skills; ability to communicate at all levels within the organization.
* Knowledge of accounting principles and concepts; ability to interpret financial statements and reports; strong math skills; strong analytical ability; problem-solving skills (ability to identify issues, gather information from various sources, evaluate options/recommendations); must be able to maintain confidentiality at all times (internal/external).
Employees Benefits:
We believe that our employees are the most important part of our company. We offer a number of benefits, including
Health and dental insurance
Paid time off
Employee assistance program
Disability insurance
#2 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: VP of Operations
Job Overview:
The Accounts Payable Specialist is responsible for creating invoices and processing payments using [company name]’s online system. This position requires a high level of attention to detail and organization, as well as strong communication skills.
Responsibilities and Duties:
•Enter, record, and verify supplier invoices.
•Review invoices for accuracy and completeness.
•Establish payment terms with suppliers.
•Monitor the aging of accounts payable.
•Maintain records of invoice payments and cash receipts.
Qualifications and Desired Characteristics:
•Superior verbal and written communication skills
•Ability to work independently with minimal supervision
•Willingness to take initiative and follow through on assigned tasks in a timely manner
•High level of proficiency in Microsoft Office applications, including Word, Excel and Outlook
•Bachelor’s degree in accounting or related field preferred
Benefits:
-Medical, dental, and vision insurance for you and your family.
-Life insurance.
-401(k) plan.
#3 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: [manager name]
Job Overview:
The Accounts Payable Specialist is responsible for processing vendor payments and preparing invoices, as well as managing the accounting team’s workflow. The AP Specialist will work closely with the manager, ensuring that all tasks are completed accurately and in a timely manner.
The Accounts Payable Specialist is responsible for the following:
-Responding to, initiating, and processing all incoming invoices and bills
-Creating and maintaining vendor records
-Reconciling accounts payable statements
-Preparing and sending out monthly statements to vendors
-Reviewing account balances on a regular basis
Qualifications
– Must be able to work independently and meet deadlines in a fast-paced environment
– Must have superior attention to detail and the ability to pay close attention to details for long periods of time without getting distracted
– Must be able to organize and prioritize tasks in order of importance
– Must have excellent communication skills, both verbal and written
Desired Characteristics
– Ability to work as part of a team as well as independently.
To be eligible for benefits, employees must be full-time and work at least 30 hours per week. Employees are eligible to receive the following benefits:
-Health insurance
-Dental insurance
-Life insurance
#4 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Chief Financial Officer
Job Overview:
The Accounts Payable Specialist is responsible for ensuring that all invoices are processed in a timely manner and that payments are made within the company’s budget guidelines. The AP Specialist will identify and address any invoice discrepancies and must be able to communicate effectively with vendors, clients, and other internal departments.
Responsibilities and Duties:
-Process invoices and payments, including check writing
-Manage vendor relationships and contracts, including contract renewals and amendments
-Coordinate with the Accounts Receivable department to resolve payment issues or disputes with vendors
Qualifications
-Knowledge of accounting software, including Excel and QuickBooks.
-Strong attention to detail.
-Ability to work independently as well as in a team setting.
-Ability to work with little supervision.
Desired Characteristics
-Passionate about accounting and finance.
Benefits:
-Medical, dental and vision insurance
-Flexible spending account
-Life insurance and short-term disability
-401(k) with company match
#5 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Assistant Controller
Job Overview: The Accounts Payable Specialist is responsible for processing invoices and other payments. They will also review check requests, reconcile accounts payable and credit card statements, and maintain a record of all expenditures.
Responsibilities and Duties:
-Reconcile vendor invoices and distribute payments
-Review purchase orders and ensure that they are in compliance with company policy
-Verify receipt of goods/services, ensuring that all items have been received on time and in good condition
-Maintain records of vendor activity, including payment histories, outstanding balances, and other pertinent details
Qualifications
-Strong Excel and accounting skills
-Able to work independently with limited supervision
-Ability to work under pressure and meet deadlines
-Knowledge of accounting software such as QuickBooks or Sage 50 is a plus
Desired Characteristics
-Bachelor’s Degree in Accounting or Finance
-Strong organizational and problem-solving skills
Benefits
-Health Insurance
-Dental Insurance
-Vision Insurance
#6 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: [name]
Job Overview: The Accounts Payable Specialist is responsible for ensuring that all payments made by the company are processed and paid in a timely manner. This includes processing invoices, receiving payments, and reconciling accounts. The AP Specialist will also be responsible for ensuring that all payments are made in accordance with company policies and procedures.
Responsibilities and Duties:
-Receive and process payments for expenses on behalf of the company
-Work with the accounting team to ensure that invoices are paid in a timely manner
-Ensure that all payments have been approved by the accounting team before sending them to vendors
-Track payment information, including due dates and who needs to be contacted if there is a delay in payment
-Coordinate with the finance team in the event of any problems or delays with payments
Employees Benefits:
-Health Insurance, Dental Insurance, and Vision Insurance
-401(k) Retirement Plan with Employer Matching Contributions
-Paid Time Off (PTO) with Flexible Schedule to Accommodate Personal Needs and Responsibilities
-Life Insurance and Short Term Disability Insurance
#7 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: [manager name]
Job Overview: The Accounts Payable Specialist is responsible for the receipt, processing, and payment of all invoices that are submitted to our company. This includes ensuring that invoices are paid on time, ensuring proper documentation exists for each invoice and payment, and ensuring that all payments are sent out in a timely manner.
Responsibilities and Duties:
-Processes invoices for payment.
-Verifies invoice information.
-Checks for accuracy of charges, discounts, taxes, and shipping costs.
-Checks for errors in amounts or descriptions of items listed on invoice.
-Checks for accuracy of any endorsements or riders to the original invoice.
-Receives payments from customers, vendors, or other parties as necessary to cover amounts due on invoices.
Qualifications:
– Bachelor’s degree in Accounting or related field and 2 years of experience processing accounts payable.
– Strong knowledge of accounts payable processes, including processing invoices, maintaining vendor files, and working with accounting software.
– Excellent communication skills (both verbal and written) to communicate with vendors and other employees. Must be able to work independently as well as within a team environment.
Desired Characteristics:
– Ability to prioritize multiple tasks and meet deadlines while adhering to company policies and procedures.
– Strong attention to detail; ability to follow through on tasks without supervision or frequent updates from a supervisor.
– Ability to work under pressure in a fast-paced environment
Benefits:
– Medical, Dental, and Vision Insurance for the employee and their family members
– Flexible benefits spending accounts (FSA) and dependent care assistance programs
– 401(k) plan with company matching up to 6% of your salary
– Paid time off (PTO) including vacation days, sick days, personal days, and holidays
#8 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Accounting Manager
Job Overview:
The Accounts Payable Specialist is responsible for processing all invoices, bills, and payments to vendors. The AP Specialist will work with the procurement team as well as the accounting department to ensure that accurate financial information is available on time. The AP Specialist also maintains supplier relationships by responding to inquiries in a timely manner and ensuring they are satisfied with services provided by [company name].
Responsibilities and Duties:
– Review and approve invoices for payment.
– Issue payments.
– Enter payments into the accounting system.
– Verify that items have been received, recorded and processed correctly.
– Monitor the status of accounts payable to ensure the timely flow of information to management.
Qualifications and Desired Characteristics
Qualifications:
-High school diploma or equivalent
-At least 1 year of experience in accounts payable
-Must be detail oriented, organized, and able to work independently without supervision
-Proficiency in MS Office Suite, including Excel and Outlook (or another email client) preferred
Desired Characteristics:
-Ability to communicate clearly and effectively with coworkers, clients, and management
-Ability to work well under pressure
As a member of our team, you’ll benefit from:
– Competitive salary and generous benefits package including health, dental, and vision insurance, life insurance, and a 401(k) plan with a company match
– Flexible work schedule that allows you to balance your work and personal life without having to compromise your career goals
– Opportunities for professional growth through training programs and workshops
#9 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Finance Director
Job Overview: Processes invoices, checks, and other payments using an automated system. Manages accounts payable by reconciling vendor statements, disbursing payments, verifying the accuracy of data entry, and generating reports as required. Performs other duties as assigned by senior management.
Responsibilities and Duties:
-Pay the company’s bills on time and in full
-Reconcile accounts payable monthly, quarterly and annually
-Prepare invoices for payment
-Maintain an updated and accurate inventory of all accounts payable records
Qualifications
-Bachelor’s degree in accounting or business administration
-2+ years’ experience in accounts payable and/or accounts receivable
-Experience with SAP or PeopleSoft is a plus
-Strong communication skills
At [company name], we believe that our employees are our greatest asset, and we want to make sure they’re happy and healthy. That’s why we offer:
-Flexible schedule options
-Paid vacation days
-Medical, dental and vision insurance
-Life insurance
#10 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Finance Manager
Job Overview: The Accounts Payable Specialist will be responsible for the processing of all payments for goods and services, as well as any other bills that have been approved by the Finance Manager. This includes: invoicing, processing payment requests and vouchers, reconciling accounts receivable and accounts payable, verifying vendor status, scanning and filing documents.
Responsibilities and Duties:
1. Review invoices and check for accuracy of information.
2. Verify that all invoices are paid by the due date.
3. Pay vendors on time and in full with no exceptions.
4. Maintain vendor relationships by keeping them informed of any changes in policy or procedures affecting them or their invoices, and respond to inquiries from vendors in a timely manner.
Qualifications:
-Ability to work well with others
-Strong attention to detail
-Ability to multitask and prioritize
-Self-motivated and able to work independently
-Experience with QuickBooks is a plus, but not required
Benefits:
-Medical/Dental/Vision Insurance
-401k Retirement Plan
-Paid Time Off
#11 Accounts Payable Specialist Job Description Template
Job Title: Accounts Payable Specialist
Reports To: Director of Finance
Job Overview: The Accounts Payable Specialist is responsible for processing invoices, payments, and other transactions related to the company’s accounts payable. They are also responsible for ensuring that all financial processes are carried out in accordance with federal regulations.
Responsibilities and Duties:
-Process vendor invoices, including receipt and review of purchase orders and related contracts
-Assist with the identification of invoice errors, discrepancies, and overcharges
-Research vendor payment histories and ensure payment by the due date
-Maintain records of all transactions involving vendors
Qualifications and Desired Characteristics
Qualifications:
-Bachelor’s degree in Accounting or related field.
-3+ years of experience in accounts payable processing.
-Strong attention to detail and accuracy is essential.
-Experience with Microsoft Office applications (including Excel, Word, and Outlook).
-Experience working in a team environment.
Desired Characteristics:
-Able to manage multiple priorities simultaneously with minimal supervision.
-Ability to work well under pressure and meet aggressive deadlines.
Employees Benefits:
* Medical Insurance
* Dental Insurance
* Flexible Spending Accounts (FSA) for dependent care, health care, and transportation expenses
* Life Insurance: Basic term insurance coverage equal to 2 times the employee’s annual salary up to $50,000 and accidental death and dismemberment coverage of up to $500,000 is available at no cost to employees who have completed six months of service with the company.
* Short-term and long-term disability coverage is also provided at no cost to employees who have completed 6 months of service with the company.
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