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Accounting clerks are responsible for maintaining records and processing financial transactions. They work with a variety of software programs to record, track, and report information.
Accounting clerk jobs can be found in a variety of industries, including manufacturing and service companies as well as government agencies. The specific duties and responsibilities of an accounting clerk vary by industry, but the job generally requires a high level of attention to detail, excellent organizational skills, and good communication skills.
How To Write A Job Description That Attracts Top Talent
The following Accounting Clerk Job Description Template is designed to help you create your own job description for an accounting clerk position in your company or organization.
| Takeaways |
|---|
| 1. Access 11 sample templates for an accounting clerk job description. |
| 2. Tailor the job description to attract qualified candidates. |
| 3. Highlight the key responsibilities and qualifications for an accounting clerk position. |
| 4. Emphasize the importance of accuracy and attention to detail in financial record-keeping. |
| 5. Include any specific software or technical skills required for the role. |
| 6. Mention the opportunity for career growth and development as an accounting clerk. |
| 7. Clearly communicate the expectations and responsibilities related to accounts payable and accounts receivable. |
| 8. Consider including information about the company’s industry and unique work environment. |
| 9. Outline any additional tasks or projects an accounting clerk may be involved in. |
| 10. Specify any relevant certifications or education requirements. |
| 11. Review and revise the job description regularly to ensure it remains up-to-date and aligned with organizational needs. |
# Accounting Clerk Job Description Sample Template
Job Title: Accounting Clerk
Reports To: Financial Manager
Job Overview:
The Accounting Clerk is responsible for maintaining the accounting ledgers for the company, processing invoices and payments, and tracking the inventory. The Accounting Clerk ensures that accounts payable and receivable are reconciled monthly. The Accounting Clerk also maintains a variety of reports to inform management of financial status.
Responsibilities and Duties:
-Reconcile bank statement entries, including but not limited to: deposits, checks, and debit cards.
-Keep records of cash receipts and disbursements.
-Assist with the preparation of reports and statements such as monthly statements and annual financial statements.
-Perform bookkeeping duties such as maintaining all financial records, preparing journal entries for various accounts, reconciling account balances with bank statements, posting payments to various accounts, etc.
Qualifications:
-Strong knowledge of accounting principles, practices and procedures
-Excellent communication skills
-Ability to manage multiple tasks in a fast-paced environment
Desirable Characteristics:
* A strong attention to detail
* Excellent interpersonal skills
* The ability to work independently and as part of a team
* An understanding of basic accounting concepts and principles
Employees Benefits:
We offer a competitive compensation package including medical, dental, 401(k), paid holidays and vacation time. We also offer health and wellness programs, employee assistance programs, life insurance, paid maternity/paternity leave, tuition reimbursement and more.
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#2 Accounting Clerk Job Description Sample Template
Job Title: Accounting Clerk
Reports To: Senior Vice President of Finance and Business Development
Job Overview:
The Accounting Clerk will be responsible for maintaining the financial records of the company. They will be responsible for making sure that all accounts are updated and reconciled regularly, as well as providing reports on a weekly basis to senior management regarding cash flow and profit/loss statements.
Accounting Clerk Job Responsibilities:
• Perform general accounting duties such as data entry and maintenance of accounting records
• Audit and reconcile accounts, including those related to payroll, cash receipts, purchases, and sales
• Make payments and issue checks on behalf of the company
• Prepare reports such as financial statements, balance sheets and operating statements
Qualifications:
1. A bachelor’s degree in accounting and/or bookkeeping is preferred.
2. Previous experience working as an accounting clerk within a fast-paced environment is required.
3. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint) is required and must be demonstrated during the interview process.
4. Must have excellent oral and written communication skills
Desirable Characteristics:
Demonstrates a positive attitude and willingness to learn.
Is friendly and professional with customers, managers, and co-workers.
Is accurate and detail-oriented with work.
Works well under pressure to meet deadlines and tight schedules.
Benefits
We offer a competitive benefits package that includes medical and dental insurance, life insurance, retirement plans, paid time off, flexible spending accounts, wellness programs and more.
#3 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Supervisor
Job Overview: The accounting clerk will be responsible for the daily operations of the Accounts Payable department. They will be responsible for entering and maintaining information in the company’s accounting software, ensuring that all financial transactions are processed accurately and timely, and preparing reports as needed.
Responsibilities:
– Assist with the creation and maintenance of accounting records.
– Compile data from various sources, such as invoices, purchase orders, general ledger, and accounts payable.
– Prepare financial statements and reports that are used in making business decisions.
– Enter data into databases to track inventory and customer details.
– Verify financial transactions by comparing them against approved documents.
– Maintain an up-to-date list of vendors and their contact information.
Duties:
– Perform daily tasks related to the accounting process, such as updating accounts receivable records with new information or balancing the account balances of various books on a daily basis.
Qualifications
– Must have a Bachelor’s degree in Accounting or a related field.
– Must have 1+ years of experience as an accounting clerk.
– Must be able to work some evenings and weekends, depending on the needs of the company.
Desirable Characteristics:
-Strong sense of urgency and ability to prioritize
-Excellent oral and written communication skills
-Ability to take initiative and drive projects forward with little supervision
-Ability to thrive in a fast-paced environment
Benefits:
– Medical, Dental, and Vision Insurance
– Life Insurance and Disability Benefits
– 401(k) with company match
– Paid Time Off (PTO)
#4 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports to: Accounting Manager
Job Overview:
-Responsible for preparing and processing journal entries, account reconciliations, and financial statements
-Provide support to the accounting staff, including data entry and spreadsheet preparation.
-Provide assistance with other special projects as needed, such as the month-end close process or walk-through of monthly financial results.
Jobs and responsibilities
1. Processes invoices, bills, and credit memos from various departments.
2. Assists in the preparation of monthly financial statements, including accounts receivable, payroll and general ledger reports.
3. Maintains a working knowledge of all data entry systems, including the use of computers to edit and complete work.
4. Completes special projects as needed, such as accounts payable transactions, bank deposits and reconciliation of accounts with other departments.
Qualifications:
– Bachelor’s degree in Accounting or business administration required; CPA preferred.
– 5+ years’ experience working in an accounting role. Experience with QuickBooks required; knowledge of Intuit products a plus.
Desirable Characteristics:
* Accuracy and attention to detail
* Excellent communication skills, both written and verbal
* Ability to work independently and as part of a team
* Problem-solving skills
Employee Benefits
Our company offers a comprehensive benefits package. We are committed to the health and well-being of our employees.
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#5 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview:
The Accounting Clerk reports directly to the Accounting Manager, who oversees all aspects of accounting for this company. They are responsible for maintaining the company’s books and records and ensuring that financial transactions are recorded accurately. In addition, they prepare financial statements, tax returns, and other reports as needed by senior management or external parties.
The Accounting Clerk also coordinates with internal departments to ensure that invoices are paid on time and in full; files bills of lading and other related documents; prepares bank deposits; reconciles accounts payable/receivable accounts; reconciles bank statements; compiles quarterly reports for management review; reconciles petty cash fund;
Processes payroll transactions; maintains insurance premium payments; reviews payroll information provided by Human Resources department before posting to payroll system; maintains employee benefits records including health insurance coverage, 401k plan participation, and vesting information.
Responsibilities and Duties:
1. Responsible for the accurate recording of accounting transactions and preparation of financial statements.
2. Compiles, analyzes and summarizes financial information to prepare quarterly and annual reports.
3. Maintains current knowledge of applicable laws, rules, regulations and policies to ensure compliance with federal and state government regulations.
4. Maintains records by entering data into computers; using automated bookkeeping machines; following established procedures for processing payrolls, sales tax returns, accounts payable/receivable forms, and other routine paperwork; filling out forms such as checks
Qualifications
-Experience with QuickBooks Online
-Experience with Excel, Word and PowerPoint
-Ability to take initiative and follow through on projects independently
-Proficiency in the English language
Employees Benefits
-Health Insurance
-Vision
-Dental
-Life Insurance (optional)
A candidate for the position of Accounting Clerk should demonstrate the following characteristics:
– Work well with others, especially in a team environment
– Be able to communicate effectively and clearly, both verbally and in writing
– Be detail-oriented and organized
– Be able to work independently, with minimal supervision
#6 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview:
The Accounting Clerk is responsible for maintaining the accuracy of financial data, ensuring that all financial transactions are processed in a timely manner, and one-on-one customer service.
Responsibilities and Duties:
– Processing invoices and accounts payable, including entering data into the system
– Processing payments to vendors, including preparing checks and reviewing invoices
– Managing ledger accounts, including posting journal entries and reconciling accounts
– Reviewing account statements to ensure accuracy
– Balancing the books at the end of each month
Qualifications:
-Excellent verbal and written communication skills
-Ability to prioritize and manage multiple tasks simultaneously
-Strong computer knowledge (experience with Microsoft Office, especially Word, Excel, and Outlook)
Desirable Characteristics:
A natural inclination toward accounting and/or finance, including an interest in or experience with financial recordkeeping, budgeting, auditing, data analysis and reporting.
Excellent verbal and written communication skills.
Strong organizational skills with a focus on detail-oriented work.
Ability to multi-task and manage multiple projects simultaneously.
Ability to work well with others in a team environment; ability to work independently.
Employees Benefits
Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Employee Assistance Program, Short-Term Disability, Long-Term Disability, Legal Plan (Employee and Spouse), Flexible Spending Accounts
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#7 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview: The Accounting Clerk is responsible for assisting the accounting team with all aspects of accounts receivable, including data entry and maintenance. This includes processing invoices, maintaining customer accounts, and ensuring that all records are accurate and up to date.
Responsibilities and Duties:
– Process invoices, including uploading documents and verifying receipt of payment.
– Manage the accounts payable system, including entering new orders, reviewing vendor statements, and approving payments.
– Review invoices for compliance with company policies and procedures.
– Enter data into accounting software to maintain financial records.
Qualifications:
-Experience with Microsoft Office and other office software
-Experience with QuickBooks and/or similar accounting software
-Experience with Excel (including formulas and pivot tables)
-Excellent communication skills
Desirable Characteristics:
1. Excellent organizational skills;
2. Ability to stay on top of deadlines and prioritize tasks;
3. Great communication skills;
4. Attention to detail;
5. Strong work ethic, enthusiasm for learning new things, eagerness to help others succeed, and a willingness to take initiative
Benefits
* Paid time off
* Medical, dental and vision insurance
* 401k plan with company match
* Extensive training and support
#8 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Finance Manager
Job Overview:
The Accounting Clerk is responsible for all aspects of the accounting department, including processing new client accounts, maintaining and updating account records, and providing a high level of customer service.
The Accounting Clerk is also responsible for maintaining the company’s financial records, including the general ledger, accounts payable and receivable ledgers, and general ledger reconciliations.
Responsibilities and Duties
Accounting clerks play a crucial role in the accounting department of a business. Their responsibilities include data entry, maintaining and updating financial records, reconciling accounts, and processing payments.
They also keep accurate records of sales transactions and prepare reports based on them.
Accounting clerks perform a wide range of duties that fall under the following categories:
-Accounts Payable: Recording invoices; preparing checks for payment; posting receipts; calculating interest and penalties; sending statements to debtors; collecting overdue accounts receivable; maintaining a suspense account for disputed invoices
-Accounts Receivable: Verifying customer creditworthiness; preparing statements for customers who are delinquent in paying their bills; contacting delinquent customers to make arrangements for payment or threatening legal action if necessary
-General Ledger: Calculating total assets and liabilities to prepare financial statements
-Payroll: Printing paychecks and issuing them to employees when they are due
Qualifications
-1-2 years of experience in accounting and/or bookkeeping
-Experience with QuickBooks and Excel
-Knowledge of Microsoft Office programs (Word, PowerPoint and Outlook)
-Ability to work independently and as part of a team
-Flexibility with the schedule.
Desirable characteristics:
-Accurate and detailed data entry
-Excellent written communication skills
-Exceptional attention to detail
We at [company name] strive to provide you with the best benefits possible.
We offer:
– Paid vacation time
– Paid holidays
– Medical, dental and vision insurance
– 401(k) retirement plan with company match
#9 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports to: Manager, Accounting
Job Overview:
The accounting clerk is responsible for processing all financial transactions, including payroll and accounts payable. They also maintain the company’s accounting records and ensure that they are kept up-to-date, accurate and secure. This position reports to the manager of accounting.
Accounting Clerk Responsibilities and Duties:
-Answer questions from customers about the company’s products.
-Receive payments from customers and record them in the cash register.
-Process payment coupons by entering them into a computer system.
-Prepare invoices, sales tax reports, and other financial reports.
Qualifications:
– High school diploma or equivalent required; college degree preferred
– One year of accounting experience in an office environment preferred
– Experience using QuickBooks and Excel is a plus
Desirable Characteristics
-Excellent time management skills and the ability to work well under pressure
-Ability to work independently and in a team setting
-Effective communication skills in English and Spanish, including writing and speaking
-Ability to communicate effectively with all levels of co-workers and managers
We believe in the importance of a positive work environment, and we aim to foster a culture that celebrates each individual’s unique contributions. We offer our employees a comprehensive benefits package that includes:
Competitive salary, based on experience and qualifications
Exclusive employee discounts on all products and services
Paid time off for vacation, sick leave, and personal time
401(k) retirement plan with company match up to 2% of salary
Health insurance for employees and their families (medical, dental, vision)
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#10 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview:
As an accounting clerk, you will be responsible for entering and processing data into the company’s financial system. This includes collecting and entering transaction-related information, reconciling account balances, and maintaining the organization’s general ledger.
You’ll also need to maintain all financial records, including inventory records and sales journals; create and maintain financial reports; prepare bank deposits; perform other clerical duties such as filing documents; order office supplies; handle petty cash transactions; assist with year-end closing procedures; and more!
Responsibilities and Duties:
-Accounts Payable and Receivable processing
-Bank statement reconciliation
-Preparation of monthly financial statements and annual audit preparation
-Prepare journal entries, account reconciliations and other financial reports
-Monitoring cash position of the company
Qualifications:
-Excellent written communication skills and strong organizational skills
-Ability to work independently and as part of a team
-Strong attention to detail
Desirable Characteristics:
-Communication skills, both oral and written.
-Ability to work independently and as part of a team.
-Ability to manage multiple tasks at once, prioritize workload and meet deadlines.
In the event of illness or injury, the company will provide a high-quality health care plan. Employees are expected to use this coverage, and may be required to pay a portion of the premium.
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#11 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview: This position is responsible for assisting the accounting team in all aspects of their work. The main role of this position is to maintain the integrity and accuracy of accounting records.
Responsibilities and duties
– Review and reconcile bank statements
– Reconcile cash receipts and disbursements
– Post to the general ledger
– Process monthly payroll and related reports
– Prepare year-end financial statements
Qualifications:
-High school diploma or equivalent required, Bachelor’s degree preferred
-Must be proficient in MS Office Suite, including Word, Excel and PowerPoint
-Proficient in financial analysis and data entry
-Must be able to work on multiple projects at the same time with minimal supervision, while maintaining a high level of accuracy
Desirable Characteristics:
-Excellent organizational skills and attention to detail
-Strong communication skills (written and verbal)
-Ability to work independently with minimal supervision
-Strong time management skills
Employee Benefits
Health Benefits
We offer a standard health plan that covers all employees. The plan includes dental, vision, and medical coverage. In addition to the standard plan, each employee will receive a stipend to purchase supplemental insurance of their choice.
We also offer additional benefits such as life insurance, short-term disability, long-term disability and legal services through our HMO.
Retirement Plan
We offer a 401(k) retirement plan that allows you to contribute up to $18k per year ($24k if over 50 years old). We also match 100% of the first 6% of your salary contributed into this plan (up to 3%, or $540). You can take advantage of both options if you like!
Paid Time Off (PTO)
We offer a generous paid time off policy where you can accrue up to five weeks of vacation and six days of personal time off per year. Additionally, we provide four paid holidays each year: New Year’s Day, Martin Luther King Jr. Day, Veterans’ Day and President’s Day.
#12 Accounting Clerk Job Description Sample Template
Accounting Clerk
Reports To: Accounting Manager
Job Overview:
Your job will be to provide administrative support to the accounting department. You will be responsible for ensuring that all accounting records are organized and up to date, as well as handling any other tasks related to keeping the books. You’re a highly-organized person who loves details.
Responsibilities:
-Input data into the computer system
-Reconcile accounts
-Maintain inventory
-Process payments and invoices
-Keep track of company assets
Qualifications
– A bachelor’s degree in accounting, a related field such as financial management or business administration, or any combination of education and experience that provides the following knowledge, skills, and abilities.
– Knowledge of accounting principles and practices including the ability to calculate and record financial transactions.
– Knowledge of budgeting principles and techniques, including the ability to prepare periodic budget reports as required by management.
– Knowledge of financial statement preparation procedures, including the ability to prepare various types of financial statements such as trial balance and general ledger statements.
– Ability to communicate effectively both orally and in writing.
Desirable Characteristics:
– Good interpersonal skills
– Detail-oriented
– Customer service oriented
– Strong communication skills
Benefits
We offer our employees the following benefits:
-Free breakfast and lunch every day
-Free gym membership
-Discounts on health insurance, dental plans, and life insurance
Further Reading
Accounting Clerk Job Description: A comprehensive resource providing detailed information about the roles and responsibilities of an accounting clerk.
Indeed – Accounting Clerk Job Description: This resource offers insights into the job description of an accounting clerk, including key skills, qualifications, and responsibilities.
Sample Templates – Accounting Clerk Job Description: Access a sample job description template for an accounting clerk, which can serve as a starting point for creating your own description.
FAQs
What are the typical responsibilities of an accounting clerk?
An accounting clerk’s typical responsibilities include assisting with accounts payable and accounts receivable, reconciling financial records, processing invoices, and maintaining accurate financial documentation.
What skills are essential for an accounting clerk?
Key skills for an accounting clerk include proficiency in bookkeeping and accounting software, attention to detail, strong organizational abilities, and good communication skills.
What qualifications are required to become an accounting clerk?
Typically, a high school diploma or equivalent is required for an entry-level accounting clerk position. Some employers may prefer candidates with an associate’s degree or relevant certification in accounting or bookkeeping.
How does an accounting clerk contribute to financial record-keeping?
An accounting clerk plays a vital role in maintaining accurate financial records by recording financial transactions, preparing reports, assisting with bank reconciliations, and ensuring compliance with financial procedures and regulations.
Are there opportunities for career growth as an accounting clerk?
Yes, there are opportunities for career growth as an accounting clerk. With experience and additional education or certifications, an accounting clerk can advance to positions such as senior accounting clerk, bookkeeper, or even an accountant in some cases.
Costantine Edward is a digital marketing expert, freelance writer, and entrepreneur who helps people attain financial freedom. I’ve been working in marketing since I was 18 years old and have managed to build a successful career doing what I love.