Are you looking for a job description for an administrative clerk? You’ve come to the right place!
Our Administrative Clerk Job Description Sample is a great example of what you can expect from a job description for an administrative clerk. This sample will give you all of the information that you need to make an informed decision about whether or not this position is right for you.
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| Takeaways |
|---|
| Learn about the key responsibilities of an administrative clerk |
| Understand the necessary qualifications for an administrative clerk role |
| Get insights into the skills required to excel as an administrative clerk |
| Discover the common tasks performed by administrative clerks |
| Explore career opportunities and growth prospects in this field |
| Access 11 sample job descriptions for administrative clerks |
| Find guidance on writing an effective job description for administrative clerks |
| Gain knowledge about the administrative clerk role and its importance in organizations |
| Learn about the typical work environment and working hours of administrative clerks |
| Understand the importance of organizational and time management skills for administrative clerks |
| Explore the potential challenges and rewards of working as an administrative clerk |
#1 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports To: Administrative Manager
Job Overview: The administrative clerk will be responsible for maintaining the office and work spaces of [company name] by performing a variety of clerical duties. They will also be responsible for responding to inquiries and requests from employees, visitors, vendors, and customers.
Responsibilities and Duties:
1. Provide administrative support to the department’s team members by performing a variety of clerical duties and coordinating activities that promote efficiency in the office.
2. Manage and maintain records related to business transactions, such as contracts and financial documents; create reports based on these records.
3. Coordinate meetings, including preparing agendas, maintaining meeting minutes, arranging transportation and catering services, booking conference rooms, and ensuring that appropriate equipment is available for presentations.
4. Gather data from other departments to compile reports required by executives or clients; perform research using online databases or the Internet to obtain background information on prospective customers or suppliers;
prepare sales proposals based on market research findings; track trends in various industries that may affect company operations over time (e.g., changes in technology).
Qualifications:
1. Must be able to work in a fast-paced environment and under tight deadlines
2. Must be able to work independently and as part of a team when needed
3. Must have knowledge of current computer programs (Word, Excel, Powerpoint)
4. Must be detail-oriented
Employees Benefits:
Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short Term Disability Insurance, Long Term Disability Insurance, and 401K.
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#2 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports to the vice president of human resources, [name]
Job Overview
The Administrative Clerk is responsible for providing office support to the Human Resources Department. This includes answering phones, greeting visitors, copying and faxing documents, ordering supplies, scheduling meetings and events, and performing other clerical duties as needed.
Responsibilities and Duties:
– Responsible for the clerical work of the office and performing various administrative duties.
– Maintains records and files for the company.
– Answers the telephone, take messages and relays messages to appropriate persons.
– Types of correspondence and other documents from rough draft or other source material.
Qualifications:
• Must be able to type at least 40 words per minute.
• Must have experience in Microsoft Word and Excel.
• Must be able to work with a minimum of 5 years of experience in an administrative capacity.
The company offers a comprehensive benefits package that includes:
-Paid vacation days
-Health insurance (medical, dental, vision)
-Dependent care assistance
-401(k) retirement plan with employer match
#3 Administrative Clerk Job Description Sample Template
Job Title: Administrative Clerk
Reports To: [name]
Job Overview:
The administrative clerk is a position that supports the daily operations of a business or organization. This person performs clerical duties, such as answering phones, filing documents and correspondence, ordering supplies, and creating reports.
The administrative clerk also helps organize and maintain the office’s physical space, including the filing system and storage room. Additionally, this person may be responsible for preparing meeting agendas and minutes, scheduling staff members’ time off work, greeting visitors to the office building, and managing an organization’s budget.
Responsibilities and Duties:
– Answer phones, emails, and inbound customer service requests.
– Assist with filing and organization of documents.
– Order supplies for the office.
– Manage calendars for team members.
– Create and maintain internal databases.
The ideal candidate for this administrative clerk position should have:
-At least 1 year of clerical experience in a fast-paced, deadline-driven environment.
-A high school diploma or equivalent.
-Strong organizational skills, including prioritizing tasks and managing time effectively.
-Excellent communication skills, both written and verbal.
Benefits:
– Medical, Dental, and Vision Insurance
– Paid Time Off (PTO)
– 401(k) Retirement Plan with Employer Match
– Life Insurance
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#4 Administrative Clerk Job Description Sample Template
Job Title: Administrative Clerk
Reports To: Engineering Manager
Job Overview:
The Administrative Clerk is responsible for managing all office supplies, including maintenance of supply inventory and procurement of new supplies. Additionally, the Administrative Clerk will perform a wide variety of administrative tasks as assigned by supervisors and managers.
Responsibilities and Duties:
– Answer phones and route calls appropriately.
– Take messages and pass the correct information to the appropriate person.
– File documents and maintain proper records.
– Maintain logs of important events and milestones.
– Enter data into computer systems, spreadsheets or databases as needed.
Qualifications:
* Bachelor’s degree in business administration or a related field
* 3+ years of experience as an administrative clerk or administrative assistant
* Experience with financial data entry, including expenses and invoices
* Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Benefits
The company offers a competitive benefits package to all full-time employees, including:
-Medical, dental, and vision insurance
-Life insurance
-Flexible spending accounts for dependent care expenses and medical expenses
-Healthcare savings account (HSA) that can be used to pay for eligible medical expenses
-Employee assistance program (EAP) that provides counseling services at no cost to employees and their families
#5 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports To: [name]
Job Overview:
The Administrative Clerk is responsible for assisting the Sales Manager in maintaining the office and ensuring that all administrative duties are completed. This includes creating and managing all company documents, coordinating travel arrangements, processing expense reports and invoices, and other essential tasks.
Responsibilities
-Handle customer service and support requests
-Answer telephones, schedule appointments, and greet customers
-Answer questions about the company’s products and services
-Process payments and other financial transactions
Qualifications:
-At least 2 years of administrative experience
-Excellent communication skills, both written and oral
-Ability to work well under pressure and on a deadline
-Knowledge of Microsoft Office Suite (Word, Excel)
-Strong organizational skills
The company offers a wide range of employee benefits.
Employees are eligible for medical, dental, vision, and long-term care insurance plans; life, accident, and disability insurance; flexible spending accounts for health care and dependent care expenses; 401(k) savings plan with a company match; paid vacation, holidays, and sick days;
educational assistance/tuition reimbursement program; free onsite fitness center; free parking near the office building; monthly staff picnics and holiday parties; employee referral bonuses; employee recognition awards program
#6 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports To: [name of supervisor]
Job Overview:
The administrative clerk is responsible for maintaining the office and ensuring that all files are in order. The administrative clerk must also provide support to the team while being able to work independently.
Responsibilities and Duties:
-Assist with the maintenance of company records, including filing, storage, retrieval, and archiving.
-Provide general administrative support to the company’s employees and management team.
-Answer telephone calls and emails in a timely manner.
-Maintain calendars for multiple employees and schedule meetings.
Qualifications:
Preferably have a Bachelor’s degree in Business, Office Management, or a related field.
Must be able to type at least 40 words per minute with 98% accuracy.
Must be able to work independently and with minimal supervision.
Must have excellent office skills such as data entry, filing, copy and paste operations, etc.
The ability to learn new applications quickly is a must.
Benefits:
– Medical, dental, and vision insurance for all employees
– Flexible work schedule
– Unlimited paid time off
[company name] offers a comprehensive benefits package that includes:
-Health insurance
-Dental insurance (for employees who have been with us for more than two years)
-Life insurance
-Long-term disability insurance
-Flexible spending accounts for medical and dependent care expenses
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#7 Administrative Clerk Job Description Sample Template
Job Title: Administrative Clerk
Reports To: Supervisor/Manager
Job Overview:
The Administrative Clerk is responsible for ensuring that all aspects of the company’s administrative and office management functions are performed in an effective and timely manner, including but not limited to receptionist duties; maintaining files, reports,
and correspondence; filing; photocopying; faxing; emailing; sorting mail; typing documents. The Administrative Clerk will also assist with special projects as assigned by management.
Responsibilities and Duties
The Administrative Clerk is responsible for assisting with the daily operations of the office, including but not limited to:
-Maintaining a clean and organized work environment.
-Ensuring all paper documents are filed in a timely manner.
-Assisting with clerical tasks such as envelope stuffing, mailing, and faxing.
Qualifications:
• High school diploma or equivalent (GED)
• Strong typing and computer skills, including Microsoft Office
• Ability to work independently with minimal supervision
• Excellent communication skills, both written and oral
Benefits
1. Health insurance (including dental and vision)
2. 401(k) retirement plan
3. Paid time off (vacation, sick, personal days)
#8 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports To: [insert name]
Job Overview: The Administrative Clerk is responsible for maintaining the operations of our office.
This includes but is not limited to: answering phones, sorting and distributing mail, making copies and collating documents, filing paperwork and records, arranging appointments for clients, and providing general clerical support to staff members.
Responsibilities and Duties:
1. Answer and respond to customer inquiries via email, phone, and chat in a timely manner.
2. Keep track of incoming and outgoing messages within the company’s email system.
3. Provide support for customer service team members as needed by providing information related to the services and products offered by [company name].
4. Manage customer accounts, including creating new accounts, updating existing accounts, closing inactive accounts, and managing passwords.
5. Maintain knowledge of current promotions/discounts, as well as any upcoming changes in company policies or procedures that may affect customers’ experience with our company.
Basic Requirements:
– High school diploma or GED is required.
– 1 year of administrative assistant experience is required.
– Proficiency in MS Office (Word, Excel, Outlook).
– Must be able to type 30 WPM with 95% accuracy.
Employees Benefits:
– We offer a competitive compensation package, based on the job description.
– We provide workers’ compensation insurance, unemployment insurance, and short-term disability coverage for all employees.
– [Company name] provides a generous 401(k) plan with company matching contributions.
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#9 Administrative Clerk Job Description Sample Template
Job Title: Administrative Clerk
Reports To: Supervisor/Manager
Job Overview:
The Administrative Clerk is responsible for ensuring that all aspects of the company’s administrative and office management functions are performed in an effective and timely manner, including but not limited to receptionist duties; maintaining files, reports,
and correspondence; filing; photocopying; faxing; emailing; sorting mail; typing documents. The Administrative Clerk will also assist with special projects as assigned by management.
Responsibilities and Duties:
-Answer phone calls and emails from clients, answering questions about the company’s products and services.
-Take messages for other employees when necessary.
-Maintain a record of all incoming and outgoing calls, including caller ID information.
-Provide information about products, services, and policies to prospective customers over the phone.
Qualifications
– Must be at least 18 years of age
– Must have a high school diploma or equivalent
– Must have at least one year of experience in a clerical setting
– Must be able to work independently, as well as part of a team
– Must be able to work in a fast-paced environment
Employees Benefits:
-Paid Sick Leave: 10 days per year
-Paid Vacation Time: 2 weeks per year
-Medical Insurance: 100% coverage for employee and their dependents
#10 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports To: [insert name]
Job Overview: The Administrative Clerk is responsible for maintaining the operations of our office. This includes but is not limited to: answering phones, sorting and distributing mail, making copies and collating documents, filing paperwork and records, arranging appointments for clients, and providing general clerical support to staff members.
Responsibilities and Duties:
* Perform administrative support duties such as answering phones, taking dictation, scheduling appointments, and running errands.
* Compose routine letters, forms, reports, and other correspondence.
* Maintain filing systems by alphabetizing, filing, and retrieving records.
* Review documents for accuracy and completeness; revise documents as needed.
Qualifications:
– Excellent communication skills (verbal and written)
– Must be able to multi-task, prioritize and work well under pressure
– Ability to work independently and as part of a team in a fast-paced environment
Employees Benefits:
-Health Insurance
-Dental Insurance
-Vision Insurance
-Life Insurance
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#11 Administrative Clerk Job Description Sample Template
Administrative Clerk
Reports to: Chief Financial Officer
Job Overview:
We are looking for a motivated and organized Administrative Clerk who will assist with the day-to-day operations of our office. The ideal candidate will be able to prioritize multiple projects and work independently while also being able to work well in a team setting.
Responsibilities and Duties:
– Answer phone calls and emails from clients, vendors, and other employees
– Maintain records of all transactions, including payments and invoices
– Schedule meetings, conferences, and events for the company
– Keep track of all necessary documents for legal purposes
– Create reports on a regular basis
Qualifications:
• Minimum of 2 years of administrative experience.
• Proficient in MS Word and Excel, with a working knowledge of PowerPoint.
• Ability to prioritize, multi-task, and work under pressure.
• Outstanding communication skills; ability to work independently with minimal supervision.
Employees Benefits:
-Health Insurance
-Dental Insurance
-Vision Insurance
-Life Insurance
Further Reading
Glassdoor – Administrative Clerk: Visit this link to learn more about the job description and responsibilities of an administrative clerk according to Glassdoor.
ZipRecruiter – Administrative Clerk: Explore this page for a comprehensive job description template for an administrative clerk, provided by ZipRecruiter.
Indeed – Administrative Clerk: Check out this resource from Indeed to gain insights into the role and requirements of an administrative clerk.
Feel free to include this Further Reading section in your blog post.
Now, here’s the FAQs section in markdown language:
FAQs
What is the role of an administrative clerk?
An administrative clerk is responsible for performing various administrative tasks such as data entry, managing files, scheduling appointments, and providing general office support.
What are the typical qualifications required for an administrative clerk?
The qualifications for an administrative clerk may vary, but commonly include a high school diploma or equivalent, computer literacy, organizational skills, and attention to detail.
What are some key skills needed for an administrative clerk?
Some essential skills for an administrative clerk include proficiency in office software applications, strong communication abilities, time management, and the ability to multitask effectively.
What are the primary responsibilities of an administrative clerk?
The primary responsibilities of an administrative clerk typically include answering phone calls, maintaining records, preparing documents, coordinating meetings, and assisting with administrative tasks as needed.
What career opportunities can an administrative clerk pursue?
An administrative clerk can gain valuable experience and potentially advance to roles such as administrative assistant, office manager, or executive assistant, depending on their skills and aspirations.
Costantine Edward is a digital marketing expert, freelance writer, and entrepreneur who helps people attain financial freedom. I’ve been working in marketing since I was 18 years old and have managed to build a successful career doing what I love.