Technical Writing: An Educator’s Perspective

Writing technical content is a lot like writing fiction or poetry. It’s not just about getting your facts straight and making sure everything makes sense; it’s also about creating something that will engage your audience and make them want to read on. 

If you’re an educator, the type of writing you’ll do as part of your job might be very different than what most people think of as “technical writing.” 

But even if you don’t teach in a traditional classroom setting, chances are good that in your role as an educator (or any other), you’re going to need to write technical documents from time to time whether they’re reports or emails.

Instructional materials or lesson plans so it’s important for everyone involved in education to know how best to make their ideas clear and concise when faced with this kind of task.

Technical Writing ? Objectives, Characteristics, Tips – YouTube
1. Gain insights into technical writing from an educational viewpoint.
2. Understand the role of technical writing in academic settings.
3. Learn how educators approach teaching technical writing skills.
4. Explore the challenges and opportunities of teaching technical writing.
5. Discover strategies to effectively convey technical concepts to students.
6. Enhance your understanding of the intersection between education and technical communication.
7. Gain inspiration for incorporating technical writing principles into educational curricula.
8. Learn about the unique perspectives educators bring to the field of technical communication.

Make It Easy For The Reader To Quickly Scan Your Document

As a writer, you should also make it easy for the reader to quickly scan your document.

Use short sentences. The best way to do this is by using active verbs, which help your sentences flow better and keep them from sounding choppy. 

If a sentence contains an action verb, it can be broken up into multiple sentences if necessary for example, “John walked out of the room,” could easily be written as two separate sentences: “John walked out of the room” and “He shut the door behind him.”

Use short paragraphs. This helps break up what could otherwise be an overwhelming section of text into smaller chunks that are easier to digest and understand at once without having to reread anything more than once or twice (if they’re too long). 

It also keeps things visually appealing so that readers don’t get overwhelmed by walls of text on their screens!

Using subheadings when needed-This will help organize your thoughts even further and make sure everything stays organized within itself as well as throughout all related documents (including any attachments).

Exploring the depths of technical writing can be both intriguing and rewarding. To truly understand what technical writing is and why you should care, delve into the insights that professionals share about its importance in various industries.

Keep Your Sentences Short

You want to write in a way that can be easily understood. If a sentence is too long and complex, it will not be clear. If someone says this sentence out loud, they may pause or stumble over words because they are unsure of where the thought ends and what comes next begins. 

The reader will also have trouble figuring out where one idea ends and another begins if there are no punctuation marks at the end of each main idea (though some people would argue that this isn’t always necessary).

Keep your sentences short and simple by making sure each sentence has only one main point or idea. Make sure the subject-verb relationship is clear by using active verbs (verbs with an action word as the subject) instead of passive verbs (verbs with “by” or “with” as the subject).

Use Subheadings To Break Up The Text

You can divide your text into smaller sections by using subheadings. These are the sentences or two-sentence sections that appear in bold and centered at the top of each page or right before major topics begin.

Subheadings should be a sentence or two long, and they should be written in the same font as the body text, not in all caps like a headline (unless it’s an actual headline). Subheadings are useful for making sure readers know where to start reading next so they don’t get lost in your document.

Crafting technical manuals requires finesse and skill. Learn from the expertise of others through these anonymous and not-so-anonymous tips for writing technical manuals, and discover how to effectively communicate complex information to your audience.

Be Careful With Acronyms, Abbreviations, And Jargon

When you write, it’s important to remember that not everyone will know what you mean by “AC/DC” or “AC” or even “ac.” If you have to use an acronym, abbreviation, or initialism (let’s just call them all acronyms), make sure your audience always knows which one it is.

For example: “The electric car is capable of traveling distances up to 200 miles on a single charge.”

So, what does this mean? Is there no battery at all? Does the car magically recharge itself? If someone doesn’t know what “charge” means in common terms and can’t figure out from context that “charge” here means “battery,” then this sentence is going to confuse them.

That being said…

Use A Consistent Style Throughout The Document

This may seem like a no-brainer, but it’s important to make sure you’re consistent in your style throughout the document. If you need to use a certain font size or typeface, stick with it. If you want to highlight a particularly important section, use bolding or italics consistently (and appropriately). 

You can even choose whether or not to use quotation marks based on how formal or informal each section needs to be just make sure that those choices are consistent throughout your piece!

Avoid Clichés And Irrelevant Analogies

It’s so easy to fall back on old language, especially when you’re trying to be creative and find the perfect word. But if it sounds like something or someone else has already used it, don’t use it! You want your writing to sound original not like a rehash of something you’ve read before. 

It can also be tempting to use analogies that seem relevant at first glance but just don’t work well in context. For example: “

The house was full of people watching their favorite soap operas.” This sentence is technically correct (it uses the present continuous tense), but it doesn’t make sense for this particular situation because most houses don’t have TVs with built-in water fountains!

Be Clear, Specific And Consistent In Your Language

As an educator, you’ve probably heard the following advice: Be clear, specific, and consistent in your language. This is excellent advice for writers of all kinds. Use these tips as a checklist to ensure that you’re using the same words, phrases, and tone throughout your writing.

Be Clear

Use familiar terms that make sense to readers who have no special knowledge or interest in your subject. For example, if you’re writing about food service jobs, don’t use technical terms like “sous chef” or “in-flight meal.” Instead, say “chef” or “meal.” Keep it simple!

Avoid confusing sentences by making sure each sentence has exactly one main idea (not two). You can do this by dividing long sentences into smaller ones with subtitles or just rewriting them altogether! 

If someone tells you something about something else that needs explaining because it doesn’t make sense on its own then mention what was said immediately afterward (rather than continuing with whatever else might have come up first). Your reader should be able to follow along without any confusion at all!

Unveil the curtain on the life of a technical writer through firsthand experiences. Get a glimpse of what it’s really like to be a technical writer and gain insights into the challenges and joys that come with this profession.

Pay Attention To Word Choice

When you write, keep these points in mind:

Use words specific to your topic. For example, if you’re writing about the effects of smoking on the human body, don’t use terms like “it” and “he/she.” Instead, use specific nouns that describe what you’re talking about. For example: “The chemicals found in tobacco smoke infiltrate every organ of the body.”

Use simple language whenever possible. Simple language is easy for readers to understand and doesn’t throw them off track with big words they might not know.

Choose words that are appropriate for your audience’s reading level and education level. If they are high school students who attend public schools, then they probably won’t understand academic jargon unless it’s necessary to communicate an idea more clearly or succinctly than another word would do (see above).

Make Sure All Of Your Technical Writing Is Active Voice

As you write, you should be mindful of your voice.

Active voice is more direct and concise. This means that the subject of a sentence performs the action expressed by its verb. For example: “The students enjoyed their walk.”

Active voice is more engaging than passive voice because it puts the reader in control of what’s happening, so they feel like they are taking part in the story being told instead of being told about it passively. For example: “The students enjoyed having their walk” (passive) vs “The students enjoyed their walk” (active).

Active voice makes technical writing more professional-sounding; passive voice often sounds formal or academic which may not always be appropriate for certain kinds of technical documentation like tutorials or guides aimed at general audiences rather than experts or other professionals who might be more likely to understand technical jargon anyway! For example: 

A Python extension was written to perform this task” vs “This task was performed by an extension written in Python”

Writing is a versatile skill that extends across different domains. Explore a collection of ideas, advice, and observations about writing to refine your approach and glean valuable insights from experienced writers.

Pay Attention To Transitions Between Ideas And Sections Of Text

Your writing should provide a clear path for your reader to follow. Transitions help you do this by providing a smooth flow from one idea to the next. They also serve as a signal that the reader is about to receive new information, and they can be used to signal how important or relevant this new information will be.

Take advantage of transitions in your writing where needed and make sure that each section contains at least one transition sentence, but not more than two or three (unless the document is particularly long).

Make Sure All Of Your Content Is Relevant To Your Target Audience

You should also make sure your content is relevant to your target audience. If you’re writing a technical document for someone who doesn’t have a background in the subject matter, it’s important not to use jargon or acronyms. 

Instead, keep things simple and avoid making assumptions about what your reader knows or doesn’t know. You should also avoid irrelevant analogies if they don’t add anything meaningful they just make the text harder to understand and look for other ways of explaining concepts that are more useful for readers.

It’s equally important that you use a consistent style throughout the document if there are sections with headings in italics and others without any headings at all, this will confuse readers because they won’t understand how each section relates to one another.

Embarking on a journey into technical writing? Begin with the basics through this comprehensive guide for beginners, and equip yourself with the essential knowledge and strategies that lay the groundwork for success in this field.


As an educator, I know that you’re looking for effective ways to communicate with your students. The best way to do that is by making sure all of your content is relevant to them. 

By following these guidelines and keeping them in mind when writing technical documents whether they are short emails or long research papers you will be able to help them learn more effectively by providing quality information in an accessible format.

Further Reading

Expand your knowledge on technical writing with these valuable resources:

Technical Writing: Models, Strategies, and Competence Discover in-depth insights into various models, strategies, and competencies in the field of technical writing through this academic resource.

Technical Writing for Teachers: Professional Development Enhance your skills as an educator in technical writing with this comprehensive professional development course tailored specifically for teachers.

The Role of Technical Writers in Software Development Gain an understanding of the pivotal role technical writers play in software development and how their contributions impact the industry.


Explore common questions related to technical writing:

What is the main purpose of technical writing?

Technical writing aims to communicate complex and technical information in a clear and understandable manner to assist users in effectively utilizing products, systems, or procedures.

What skills are essential for a successful technical writer?

A successful technical writer should possess strong writing and communication skills, the ability to understand complex concepts, attention to detail, and the capacity to adapt to various audiences.

How do technical writers collaborate with developers and engineers?

Technical writers collaborate with developers and engineers to gather accurate information about products or systems and transform it into user-friendly documentation, manuals, or guides.

Is technical writing limited to software-related content?

No, technical writing spans various domains beyond software. It encompasses industries such as engineering, healthcare, manufacturing, and more, where conveying technical information is crucial.

What is the significance of visual aids in technical writing?

Visual aids, such as diagrams, illustrations, and charts, enhance the clarity of technical content by providing visual representation of complex concepts, making the information more accessible to readers.